Job Title:  Administrative Assistant IV 

***Previous Applicants don't need to re-apply your application is still valid.***

Wage/Hour Status:  Nonexempt

Pay Group:  S35  Salary Plan

Primary Purpose:  Provide administrative and technical assistance to the Department Director of Instruction, Division Director of Instruction, and Regional Principals.

Qualifications

Education/Certification/Experience:

High school diploma from an accredited high school or High School Equivalent.

Five years of full-time, wage-earning general clerical/secretarial experience.

Type 55 net words per minute with no more than ten errors verified by the appropriate Texas Workforce Commission or TDCJ typing test preferred.

This position requires personal technology that will enable the completion of job duties and responsibilities when working remotely.

Special Knowledge/Skills:

Excellent oral and written communication skills with the ability to convey ideas and instructions clearly and concisely.

Knowledge of school district organization, operations, and policies.

Skill to interpret and apply rules, regulations, policies, and procedures.

Proficiency in the use of computer software necessary to develop, organize and maintain reports, files, data, calendars, and correspondence.

Ability to use online resources preferred.

Major Responsibilities and Duties:

1.  Compose correspondence including memos, letters, and reports.

2.  Maintain administrative records and prepare reports, including sick leave, conference attendance, special attendance, and department activities report.

3.  Prepare and audit travel vouchers for assigned personnel.  Coordinate vehicle assignments and travel arrangements for assigned staff.

4.  Serve as general office manager; prepare and maintain office files, and maintain appointment calendars.

5.  Support the department director in coordinating department operations and activities; communicate objectives, tasks, and decisions to staff on behalf of the department director.

6.  Provide assistance in maintaining budgets including verification that funds are available in the budget line and appropriate codes are used on all requisitions.

7.  Coordinate and schedule trainings and staff development activities for the department.

8.  Perform other duties as assigned.

Policy, reports, and Law:

9.  Maintain confidentiality in handling sensitive information received in the performance of the job duties.

10.  Perform duties in a professional manner through daily, punctual attendance at locations of work assignment.

11.  Follow Windham School District policies and procedures in completing assigned job duties.

12.  Execute duties in a professional, ethical and responsible manner as defined in 19 TAC Chapter 247, Code of Ethics and Standard Practices for Texas Educators.

Supervisor Responsibilities:  None

Working Conditions

Additional Requirements With or Without Reasonable Accommodation

Mental Demands:

 Ability to communicate (verbal and written), ability to instruct, ability to speak, ability to reason, ability to compile data, ability to interpret policy, ability to interpret procedures and data, ability to concentrate, ability to memorize, ability to alphabetize, ability to understand verbal and written instructions, ability to organize, ability to analyze, ability to maintain emotional control, ability to maintain confidentiality, ability to work with frequent interruptions.

Physical Demands:

Ability to perform full duties of position, lift and carry up to 30 pounds, walking, sitting, standing, climbing stairs and ramps, kneeling, stooping, reaching, hearing (with aid), visual acuity, speaking, travel by car, van, or airplane, driving of car/van, distinguishing colors, occasional prolonged and irregular work hours.

Environmental Demands: 

Work inside and outside, noise, radiant/electrical energy, work alone, work with others, around machines with moving parts and objects, possible exposure to microwaves in use, exposure to hot and cold temperatures, exposure to dust and cleaning chemicals.

**The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.